Through the Eyes of an Intern

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Hi everyone, my name is Armani Fontanilla and I am an undergraduate student at the University of San Francisco interning at the UCSF Archives & Special Collections.

At the archives, I am currently tasked with the processing of small box collections, or the creation of box level inventories and the digitizing, and creation of, metadata for the archives that have yet to be placed into the virtual catalog. Other projects that I am potentially tasked with are research for the upcoming 150th Anniversary of UCSF on the level of researching stories, scanning images, and looking for documents, as well as helping with the vast inventory of the Medical Artifacts collection.

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It’s restricted for a reason. We can’t reveal why. All you need to know is Maggie has the really cool “restricted” stamp. It’s actually really cool.

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And wow is our inventory big… Get it? Because the texts are big?

Even though the potential projects are only potential projects, my senior co-workers, Maggie and Kelsi have both taught me a lot in the projects that I am currently working on. For example, Kelsi has taught me about her work with the Medical Artifacts collection: How the UCSF catalogs have changed from one form to another, and that cross-referencing catalogs with each new edition that has come through the library archives since 1864, one also has to decipher the writings and annotations of previous archivists, as well as come up with new ways to reorganize the collections in our possession.

Maggie, on the other hand, has taught me how to do the projects that I am currently doing, as opposed to the potential projects that Kelsi lets me shadow every so often. She has taught me proper labeling procedure, and storage techniques, as well as projects that mirror the one that Kelsi is currently doing, which would be creating catalogs for documents in storage.

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Cataloging kind of like this, but more modern.

Finally, the first project (that I am still working on when I’m not being taught by Maggie or Kelsi, is the creation of a digital inventory of UCSF affiliates and members. Fortunately, most of the physical inventory is in English, and it is all on-site. Unfortunately, the physical inventory itself is not backed up – folders that are not archival standard need to be replaced, labels need to be printed out because of the inconsistent handwriting of previous archivists (and this intern’s), and more files need to be created for the ever expanding role of UCSF affiliated persons who are recognized in the news worldwide – from China, to America, to Brazil, to the Philippines, UCSF’s impact on the world is growing. And my first, and current job, is to help sort the files so that we can keep track of them for people to use and peruse in the future.

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Before this data can hit the internet, I need make sure they’re all in order.

Within these jumbled folders, however, lie treasures that I am so excited to find. While often the files just contain one or two articles, some contain as many as ten plus! And these articles are often varied – they come in the form of obituaries, photocopied documents, magazine clippings, newspaper articles, biographies, and more! But instead of letting me describe them, let me show you some examples.

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A button with 1989 Nobel Prize Winners Michael Bishop and Harold Varmus.

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Brown, Leatha. School of Nursing, Class of 1928.

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Holt A. Cheng, 1904. He was the first Chinese to be licensed to practice medicine in California after graduating from the College of Physicians and Surgeons in San Francisco. After returning to China, he established the Guang Hua Medical Society, the first medical college of western medicine established by the Chinese, for the Chinese, and the first medical school to accept female applicants.

And finally, the UCSF archives are not only home to just Western schools of thought in medicine, but include Eastern Thought as well. On site and in a state-of-the art archival room, various Eastern texts in Chinese and Japanese are stored, either purchased by the Head Archivist, donated to UCSF, or willed by their owners.

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Chinese medical texts in the archival room.

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Japanese medical texts.

 

Armani Fontanilla

Armani Fontanilla

Armani is currently a senior majoring in History with an emphasis on European and Asian Studies in the University of San Francisco (USF) public history program. After he graduates, he hopes to be able to earn a teaching position at his old high school, Bellarmine College Preparatory, and eventually pursue a Masters. In choosing the UCSF archives through the USF internship program, he hopes to not only practice skills that can only be found through working at an established institution but to also enhance his ability to do archival work and explore history of Western medicine at the archives.

 

New Faces in Archives

Kelsi Evans

Kelsi Evans

Kelsi Evans
Our new Assistant Research Archivist, Kelsi Evans who joined the archives team a month ago, will help with research and organization for several onsite and online exhibits, as well as processing, cataloging, digitization, and social media projects related to the University sesquicentennial. She will respond to reference requests relating to UCSF History and 150th anniversary, research and provide historical information for UCSF schools and departments. Kelsi will be contributing to the Archives blog and support Archives outreach programs.
She will also spend half of her time completing processing of the Lawrence Crooks Radiologic Imaging Laboratory Records and establishing the Lawrence Crooks Radiologic Imaging Technology Digital Collection.
Dr. Crooks’ collection provides insights into the history of the development and testing of magnetic resonance imaging (MRI) technology. The material donated by Dr. Crooks is a major addition to the archives holdings and is treasured for its high scholarly value and ability to broaden research perspective. Some of these treasures are lacking intellectual control and have no or minimal descriptive data. The goal of this project is to create a detailed finding aid and digitize a sizable and significant part of this material to build a comprehensive on-line collection. The archives will produce an exhibit at the UCSF library showcasing the key documents and artifacts. Subsequently, an online companion exhibit will be built and will be accessible through the UCSF library site.
Kelsi holds a master’s degree in Archives and Public History from New York University and completed graduate coursework in American History at UC Santa Cruz. She has worked as an archivist in the Fales Library and Special Collections at NYU, the Foundation for Landscape Studies in NYC, and the Lowe Art Museum at the University of Miami. Additionally, she has planned events and coordinated volunteers for non-profit organizations, including Old Spanish Days Fiesta in Santa Barbara. Originally from Kansas City, Missouri, Kelsi has lived in the Bay Area for the past several years and enjoys California’s farmers’ markets and beaches.

Armani Fontanilla

Armani Fontanilla

Armani Fontanilla

This fall semester the UCSF Archives & Special Collections is hosting an intern from the University of San Francisco (USF) public history program. Armani is currently a senior at the USF majoring in History with an emphasis on European and Asian Studies. He is originally from San Jose, and has lived in California his entire life. After he graduates from USF, he hopes to be able to earn a teaching position at his old high school, Bellarmine College Preparatory, and eventually pursue a Masters. In choosing the UCSF archives through the USF internship program, he hopes to not only practice skills that can only be found through working at an established institution but to also enhance his ability to do archival work and explore history of Western medicine at the archives.
Armani is working on organizing and creating an inventory of biographical files. This frequently consulted collection includes CVs, newspaper clippings, obituaries, bio sketches of hundreds of UCSF researchers, clinicians, staff, and alumni. Armani will also assist with digitizing images and documents for the University sesquicentennial events.

Through the Years: The History of Dr. Eddie Leong Way

In the spirit of UCSF’s 150th anniversary, a new addition to the archives has been made: the history of our very own Dr. Eddie Leong Way.   The addition is very much relevant to the anniversary, as Dr. Way himself has contributed much to the school’s 150 years.  In fact, he makes up many of those years, himself.

E. Leong Way and Chauncey D. Leake in Atlantic City at the first Federation of American Societies for Experimental Biology (FASEB) meeting after WWII, April 1946.

E. Leong Way and Chauncey D. Leake in Atlantic City at the first Federation of American Societies for Experimental Biology (FASEB) meeting after WWII, April 1946.

Born in San Francisco, Dr. Way earned his bachelor’s degree from UC Berkeley before going on to obtain his PhD in pharmaceutical chemistry from UCSF’s very own School of Pharmacy.  However, his involvement with the school did not simply stop at his educational background.  Dr. Way worked as a professor at UCSF for years after his graduation, only retiring in 1987.  His career primarily focused on the development of physical dependence and tolerance of opiates.  It comes as no surprise, then, that such extensive work has contributed to creating a generally much more improved and deeper understanding of addiction.

Spending some days in the archives, I had the fascinating task of working through Dr. Way’s time and work here at UCSF, from the beginning of his career to years after its official end.  As I leafed through pages and pictures, both brittle with age and sleek with freshness, I felt the pleasant weight of history at my fingertips.   Some of the files dated back to as early as 1939, and some as recent as 2008.

E. Leong Way and Harry Iwamoto, UCSF School of Pharmacy Class of 1938, March 10, 1986.

E. Leong Way and Harry Iwamoto, UCSF School of Pharmacy Class of 1938, March 10, 1986.

All sorts of documents made their way to the archives.  Several of his publications and publication listings; various correspondences with other faculty members and students; notes and slides from his own lectures; even invitations and party photos!  Work and play all mingle together in the collection to form the personal history of this astounding individual.  His files dictating his time and effort spent towards the betterment of the UCSF School of Pharmacy and even the world of pharmacy as a whole are now preserved in UCSF’s extensive and detailed archives, where they shall most certainly remain safe and sound.

For more information please see the library catalog record and finding aid for the Way papers.

Alexandra GiacominiAlex Giacomini was born and raised in the San Francisco Bay Area. She is vastly interested in writing and the humanities, and is currently a communications intern in UCSF’s School of Pharmacy.   Alex is a rising senior at UC Berkeley, where she is working to attain her Bachelor of Arts in English Literature.

The Life and Times of a Newbie Intern

Alexandra Giacomini

Before me there stood a great, big wall.  An obstacle.  A fortress.  Well, metaphorically speaking, in any case.  However, the five archival boxes full of various documents and files seemed as large as the tallest gate to me.  Being a lowly intern, I must admit that I was a bit intimidated.  After all, it was my responsibility to sort and organize all of these files.

The documents all pertained to the life and career of Dr. E (‘Eddie’) Leong Way, one of UCSF’s oldest alumni, and a great contributor to the understanding of opiate addiction and reliance.  Unfortunately, their previous keepers did not properly store the files.  They were in some small state of disarray, stuffed in varying folders and envelopes, stacked on top of each other, and even, in some cases, in incorrect boxes.

It was my job to remove the files from their initial place and sort them properly.  I took them out of their different folders and placed them in official, archival ones, meant for preserving and protecting files more efficiently than other folders.  Each folder must be labeled and numbered properly as well.  After that, they are to be placed in official, archival boxes.  And, lastly, I had to write up the inventories for each of the boxes.

It was a long, time-consuming task, requiring precision and a good deal of attention.  Admittedly, it was a bit frustrating at times.  However, that did not prevent it from being a great experience.  It was fascinating to get insight into the work required in the archives.  More importantly, it helped me understand the hard work others put into these tasks and others, as well as appreciate the importance of preserving and organizing the archives affectively and efficiently.  If I were to be perfectly honest, I wouldn’t trade the experience for anything.

For more information please see the library catalog record and finding aid for the Way papers.

Alex Giacomini was born and raised in the San Francisco Bay Area. She is vastly interested in writing and the humanities, and is currently a communications intern in UCSF’s School of Pharmacy.   Alex is a rising senior at UC Berkeley, where she is working to attain her Bachelor of Arts in English Literature.

Additions to the Catalog

As always, we’ve been working to make more and more collections accessible for research. The following are additions to the catalog over the past few months. Subject highlights include UCSF history, neurology, tobacco control, and stem cell research.

Contact us if you have any questions or would like to learn more. Don’t hesitate to use the calendar on the right to make an appointment to use collections!

AR 2002-18 University of California, San Francisco School of Medicine — Office of the Dean videotape collection, 1991-2003: Videotapes of lecture series, including Dean’s Research Seminar Series (DRSS), Galante lectures, and other special lectures/symposia. Also includes State of the School addresses, faculty meetings, academic senate meetings, award ceremonies.

AR 2012-12 University of California, San Francisco School of Dentistry records, 1952-1982: The papers of the UCSF School of Dentistry include: Newsletters of the Alumni Association of the University of California College of Dentistry, 1952-1980; Programs of the annual meeting of the Alumni Association of the University of California College of Dentistry, 1956-1977; Alumni Association of the University of California College of Dentistry by-laws and directory, 1974, 1981; CSEA UCSF Newsletter, 1956-1958; UCSF Alumni Association newsletter, 1982; UCSF magazine, 1982 Medi-Cal yearbooks; 2 photographs of School of Dentistry faculty and employees.

MSS 2010-16 Guenter B. Risse papers, 1987-2009: Papers relate to Risse’s research for his book “Mending Bodies, Saving Souls: A History of Hospitals” (Oxford, 1999). Materials include one binder with the original illustrations collected for the book, two folders with information about the origins of the illustrations and permissions to publish them, and one folder with correspondence and book reviews.

AR 2011-13 University of California, San Francisco School of Nursing, Master’s Entry Program in Nursing records, 1988-1991: The collection contains materials relating to the UCSF School of Nursing Master’s Entry Program in Nursing (MEPN) dated from 1988-1991. Papers include grants, clippings, promotional materials, various records from the program ranging from development to accreditation.

MSS 2011-18 Rheba Fradkin (de Tornyay) papers, 1946-1954: Collection includes photographs, nursing school application, reference letters, and clippings pertaining to Mount Zion School of Nursing graduate Rheba Fradkin (de Tornyay), the nursing school yearbooks, issues of NOIZ and Bib & Apron (1953-1954), announcements, pamphlets and recruitment brochures.

AR 2013-02 University of California, San Francisco School of Medicine Office of the Dean records, 1999-2012: Records include photographs, negatives, slides, contact sheets, CDs, and DVDs from the School of Medicine Dean’s office.

MSS 2012-29 Marilyn Reed Lucia film, 2012: The collection contains the film “Steadfast Purpose: the Life of Marilyn Reed Lucia, MD,” produced by Arc Light Digital Media in association with UCSF in 2012. The film chronicles the life of Dr. Lucia, graduate of UCSF Medical School– first in medicine, then in psychiatry– who taught and practiced at UCSF as a Clinical Professor of Psychiatry for more than forty years. The film begins in the 1950s and continues throughout Lucia’s life.

AR 2011-04 UCSF School of Medicine, Class of 1963 Alumni collection, 2009-2013: Collection includes the newsletter founded and edited by UCSF School of Medicine alumnus Robert Sherins, M.D. issues 2009-1013, and the 50th Reunion Memory Book for his class of 1963.

AR 2007-09 Renee Reijo Pera laboratory notebooks, 1996-2007: Collection contains the papers of Dr. Renee Reijo Pera’s laboratory. Materials include laboratory notebooks and research data. Dr. Renee Reijo Pera performed embryonic stem cell research and established UCSF’s embryonic stem cell program in 2003. She was the UCSF co-director of the human embryonic stem cell research center, and director of the training program funded through the California Institute for Regenerative Medicine.

AR 2003-23 Dorothy Bainton papers, 1970-2012: Records from the UCSF Vice Chancellor for Academic Affairs office relate to the tenure of Dr. Dorothy Bainton. Materials include records from the Advisory Committee on the Status of Women (CACSW); files from the UCSF League of Women; other materials related to the status of women at UCSF; a copy of “Report on Ishi’s treatment at the University of California, 1911-1916;” materials related to the Distinguished Alumnus Lecture presented by Dr. Bainton at the University of Rochester School of Medicine & Dentistry in 2012.

AR 2013-23 University of California, San Francisco. Metabolic Research Unit collection, 1966: Collection contains materials that relate to the UCSF Metabolic Research Unit (MRU) and includes four photograph prints depicting employees and researchers of the MRU and the inauguration ceremony and a 1966 School of Medicine Alumni-Faculty Association bulletin with an article about the history of the MRU from 1950-1966.

MSS 2013-20 Melvin M. Belli Tobacco Control papers, 1950-1999: Professional papers of Melvin M. Belli (1907-1996), a high-profile attorney in San Francisco, California, relate to actual and potential litigation matters pursued by Mr. Belli and colleagues against tobacco companies. Materials consist of various court filings, media clippings, correspondence, memoranda, publications, and others.

AR 2003-13 Department of Neurological Surgery records, 1958-2000: Records from the UCSF Department of Neurological Surgery include: publications, reports, correspondence, pamphlets, brochures, photographs, videotapes, and films.

MSS 97-04 Howard C. Naffziger papers, 1907-1983: The personal and professional papers of Howard Naffziger include correspondence, newspaper clippings, photographs, ephemera, certificates, military orders, notes, diaries, and artifacts. Subjects matters include Dr. Naffziger’s military experience in World War I and II, biographical information, his experiences at UCSF and his instrumental role in neurological surgery, and other work-related information.

Reminiscences about UCSF History

UCSF Anniversary LogoWithin 18 years of California Statehood in 1850, the University of California was established in Oakland (1868). Already well-known in San Francisco were 2 private medical colleges, Cooper Medical College, which later was aligned with the University of the Pacific and then became the Stanford School of Medicine, and Toland Medical College, which first offered classes in 1864. Within 9 years (1873), Hugh Toland gifted the University of California with the school buildings and property in North Beach across from the San Francisco City and County Hospital. Continue reading

Ishi: The Greatest Anthropological Treasure

Syanpse, the UCSF Student Newspaper, published a wonderful article about Ishi and his history with UCSF this week, Ishi: The Greatest Anthropological Treasure, by Yi Lu.

Portrait of Ishi in a suit and tie.

Portrait of Ishi

Read the article and follow it up with The Story of Ishi on the UCSF History website for more information. The Archives & Special Collections has information regarding published resources available here and other institutions.

May 27th VIDEO CAPSULE: Treasures from Bay Area Archives

Join us next Tuesday, May 27th, at the Exploratorium at 7pm to take in some rarely seen audiovisual treasures from local archives– including some of our own! UCSF’s contribution is an amalgamation of clips from “moving memento” films of the 1930s. For a time the UCSF School of Medicine began a tradition of creating these dynamic mementos of each class of students of staff. The films are comprised of faculty and staff introductions and a variety of candid scenes around campus and in the hospitals.

Here is more information from the Bay Area Video Coalition (BAVC), and do note that while the program is free there is a link to RSVP:

WHAT: Video Capsule: Treasures from Bay Area Archives
WHERE: Exploratorium, Pier 15: Kanbar Forum. Please enter the Exploratorium through the historic Pier 15 Bulkhead located directly on the Embarcadero.
WHEN: Tuesday, May 27 at 7PM
ADMISSION: Free

Join Bay Area Video Coalition (BAVC) Preservation program staff for an evening of video preservation revelry. Anchored by recent selections from BAVC’s Preservation Access Program*, tonight’s program includes archivist favorites, unexpected gems, and rarely seen treats from artists and arts organization participants from the program as well as friends from other Bay Area preservation organizations– including Stanford Media Preservation LabSan Francisco Media ArchiveUCSF Archives, the GLBT Historical Society and California Audiovisual Preservation Project. We invite you to join us as we share recent, prized work, making for a congenial celebration of archival craft and our media legacy.

Co-presented with BAVC by the Exploratorium Cinema Arts.

Let us know you’re coming. RSVP here.

Please note: there will be no Museum access during this program. Join the Exploratorium during adult evening hours on May 29th, 6-10pm, which will include a film screening co-curated by Walter Forsberg and Exploratorium Cinema Arts.

*The Preservation Access Program is made possible through the generous support from the National Endowment for the Arts (NEA).

 

National Hospital Week (May 11-17)

More historic images brought to you this week in honor of National Hospital Week! Celebrated May 11-17, Hospital Week serves to recognize the dedication of all hospital professionals.

Operating Room at City County Hospital, circa 1890

Operating Room at City County Hospital, circa 1890

UC Hospital Men's Ward, circa 1920s

UC Hospital Men’s Ward, circa 1920s

UC Hospital, circa 1918

UC Hospital, circa 1918

UC Hospital Lobby, 1920s

UC Hospital Lobby, 1920s

UC Hospital Kitchen, 1924

UC Hospital Kitchen, 1924

Read more about the history of San Francisco’s hospitals on the UCSF History website.

Fiat Lux: Ansel Adams images of UCSF

UCSF Anniversary LogoPublished in 1967 Fiat Lux: The University of California is dedicated to “those who will make the future.” This book was commissioned by UC President Clark Kerr in the early 1960s. He invited photographer Ansel Adams and writer Nancy Newhall to not only commemorate the past and present of the University, but to project, as far as possible, “the next hundred years.” This was a challenging idea and the authors spent three years touring the nine campuses as well as scientific and agricultural experimental stations, meeting hundreds of people from chancellors to freshmen. Ansel Adams produced 605 fine prints and over 6,700 negatives for this centennial publication that is just 192 pages long and this endeavor almost rivals his body of work dedicated to Yosemite.
At the beginning of the book the authors profiled the campuses or as they were called by Clark Kerr, “Cities of Intellect” and they selected a beautiful panoramic image of the UCSF campus, as viewed from the Golden Gate Park. This photograph together with seven others was also used for the UCSF School of Medicine centennial celebration program in 1964.

University of California San Francisco Medical Center from the tower of De Young Museum, Golden Gate Park, August 1964

University of California San Francisco Medical Center from the tower of De Young Museum, Golden Gate Park, August 1964

The authors of the volume witnessed rebuilding and expansion all around the University, including the UCSF campus where the old medical building that was photographed for the project was demolished in 1967.

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Ansel Adams, Clock Tower of old Affiliated Colleges building, with new structures in fog, August 1964

Fiat Lux includes just 5 photographs of the UCSF campus, but there are dozens of others that can be found in the Ansel Adams Fiat Lux collection on the UCR/California Museum of Photography website.

If you would like to learn more about the book, please visit the Bancroft Library website created for the recent exhibit “Fiat Lux Redux: Ansel Adams and Clark Kerr” that featured 50 original photographs selected from Ansel Adams prints in Bancroft’s collection.
The book Fiat Lux: The University of California is available at the UCSF Library.