New Intern: Lynda Letona

UCSF Archives is pleased to welcome our new intern, Lynda Letona. Lynda will assist with processing collections in the NHPRC grant, Evolution of San Francisco’s Response to a Public Health Crisis: Providing Access to New AIDS History Collections, an expansion of the AIDS History Project.

Lynda was born in Guatemala, raised in LA, and schooled in the Midwest. She received her MFA in Creative Writing from the University of Notre Dame, MA in English from the University of South Dakota, and BA in English with a minor in Spanish from Mount Marty College. Lynda has worked in education as a college and university English instructor, and as editor, library aide, and administrative assistant for the nonprofit sector. She has collaborated with librarians across the nation to conduct research workshops for students to inform their writing and her own; by doing so, she gained an appreciation for the research method, leading her to pursue her Master’s in Library Information Science at the University of North Texas, North California Cohort. Lynda is enthusiastic about participating in the AIDS History Project as an archives intern at UCSF.

SFGH 1930s Photograph Collection on Calisphere

This is a guest post by Griffin Burgess, ZSFG Archivist.

The Zuckerberg San Francisco General Hospital Archives has its first collection available as part of UCSF’s digital collections on Calisphere!

The collection consists of over 100 digitized images scanned from 3 x 5 cellulose acetate negatives that date from the 1930s. The images document the exteriors of the hospital buildings as well as interior rooms, hallways, equipment, and staff.

The ZSFG campus looked very different in the 1930s than it does today. These images capture the arrangement and layout of the buildings as they originally were when the campus was completed in 1915 (with the additions of buildings 80 and 90, which were completed in 1938).

Buildings 1, 9, 10, 20, 30, 40, 80, 90, and 100, all of which are still standing today, are represented in the photographs. Notably, the large fire escapes that the four “finger wards” have along their north sides today are missing in the images; they were added in the 1950s.

The collection also includes images of the original administration building and the infectious diseases/tuberculosis building, which were demolished prior to the construction of building 5 in 1976. The TB building housed the chest clinic, where patients were treated for TB for up to five years.

Other images document the interior of the hospital, including images of kitchen facilities, waiting rooms, and patient rooms with various types of equipment, such as medicine bottles, IV stands, and even an iron lung.

In the 1930s, San Francisco had several emergency hospitals throughout the city. The collection includes images of the exteriors of some of these, including Alemany Emergency Hospital, Harbor Emergency Hospital, Central Emergency, and Park Emergency Hospital (which still stands today at the eastern edge of Golden Gate Park).

More ZSFG Archives collections will be added to Calisphere as they are processed.

Intern Report: Creating an Exhibit

This is a guest post by Caitlin Toomey, UCSF Archives Intern

Caitlin ToomeyHello, readers! My name is Caitlin Toomey and I was fortunate to be an intern at the UCSF Archives and Special Collections during spring semester. I am currently in the process of receiving my master’s degree in museum studies at USF. Since high school, I have either worked or interned at multiple museums and galleries throughout California, but my time at UCSF stood out as a unique and valuable experience.

While an intern, I was responsible for many different tasks and worked on a number of exciting exhibits. What stood out to me about this internship was the amount of skills I was able to gain and perform throughout the process. For the majority of my internship, I focused on the current exhibit on display in the Library, “DO THE BEST FOR OUR SOLDIERS:” University of California Medical Service in World War I. It was during this time that I completed many different duties.

I began by researching specific subjects, such as the influenza outbreak in 1918 and how troops were entertained on the front, which would be used in the exhibition as stand alone displays. I also wrote the labels with other curators for the exhibit. This was a valuable experience because I mostly have a background in education and collections, so working on more curatorial skills was very helpful. Additionally, collaboratively writing labels can be a challenging but educational experience, and as a result helped me with my writing skills.

WWI exhibit case, “Finding Time to Unwind,” on display in the UCSF Library.

Along with assisting in curation, I was also able to work on exhibit design and collections management for “DO THE BEST FOR OUR SOLDIERS”. I most enjoyed this part of the process because I was able to pick out artifacts for a number of the displays. Looking through the UCSF Archives and Special Collections storage was absolutely fascinating. The collection has so much to explore and discover on the shelves and stacks that I was never at a loss when looking for objects to display. I was also lucky enough to select and help place objects for a number of other special exhibits during my tenure, such as the UCSF Alumni Weekend artifact display of unique health science artifacts and the UCSF Cornerstone demolition series.

WWI-era U.S. Army Medical Department medicine kit used in the exhibit. From the UCSF Archives Artifact Collection, item 218.

Overall, I can look back on my time at the UCSF Archives and Special Collections as a very positive and educational experience. Not many internships give the opportunity to play a large role in exhibitions, as well as learn many different skills that will become valuable for a successful career. I know that I will take with me the many lessons I learned during these past few months. This was a wholly gratifying internship and I will cherish it throughout my career.

Health Sciences Data Laboratory and digitized medical records

Today’s post is a brief update on the implementation of the Health Sciences Data Laboratory, a collaboration between the UCSF Archives & Special Collections and the Department of Anthropology, History, and Social Medicine (DAHSM). Last year DAHSM and the Archives were awarded a Resource Allocation Program (RAP) grant to purchase a high-throughput document scanner and begin the huge task of digitizing some of the more than 7 million historic patient files that track the development of care at Mt. Zion and UCSF Hospitals in the 20th century. These files contain a wealth of data – demographic, clinical, and public health – which has been mostly inaccessible on paper media for the life of the record. Electronic health records – data which was collected for clinical rather than research purposes – have already proven unexpectedly useful for epidemiological and public health research (Diez Roux, 2015). Similarly, this lab aims to make the valuable data contained in these records available for new computational access, and to bring a large body of historical records into the realm of big-data health science research.

But for right now, we’re figuring out how it all works! The scanner we were able to purchase is a powerful machine, and at max speed can scan almost 280 pages per minute. Because most of our documents are relatively-fragile paper from the 20s, 30s, and 40s, we scan at a slower speed than this. This helps us to minimize potential for damage of the records and optimize image quality and file size. Even at a slow speed however, this process is vastly improved by the new scanner, which can scan an entire stack of paper (700 pages when full) in one go. Formerly each page had to be scanned one by one, on a flatbed scanner which created only one image at a time.

The new sheet-fed scanner in the Health Sciences Data Laboratory.

The new sheet-fed scanner in the Health Sciences Data Laboratory.

Now that we’ve got the scanner working smoothly and a workflow in place, we’re hoping to begin ramping up production soon. Currently, our intern Maopeli is working on digitizing patient records in order to draw some small-scale research conclusions on the income-levels of patients at that time and how these related to specific health conditions that they experienced, research being done as part of an internship with the CHORI program.

We hope not only to increase the rate of scanning (7 million records is a lot to get through!) but also to start exploring new ways to facilitate researcher access to this wealth of data. As evidenced by the image of a blank sample record, the data contained in these materials is both detailed and comprehensive, but it also requires a lot of labor, both human and computer, to make it computationally actionable. Much of it is handwritten and must either be transcribed or put through heavy-duty image processing algorithms which are more than most researchers have access to. For now though, we’re happy to be finally taking the first important steps as the first images and data from this vast trove make the transition from physical to digital.

Blank eye examination form from patient record.

An example of some of the types of data collected in patient records.