Welcome to Summer Interns May Yuan and Lianne de Leon!

Please join us in giving a warm welcome to our two newest summer interns, May Yuan and Lianne de Leon!

May and Lianne are both participating in the San Francisco Unified School District (SFUSD) Career Pathway Summer Fellowship Program. This six-week program provides opportunities for high school students to gain work experience in a variety of industries and to expand their learning and skills outside of the classroom. Lianne and May will be working (remotely) with the UCSF Industry Documents Library (IDL), and we are grateful to SFUSD and its partners for sponsoring these internships.

May and Lianne will be working on several collection description projects with IDL this summer, including correcting and enhancing document metadata, and creating descriptions for audio-visual materials. They have provided their introductions below.

My name is May Yuan and I’m a junior at Raoul Wallenberg Traditional High School. During my free time, I enjoy reading, learning and trying new things, and helping others academically. I’m super excited to work here at the UCSF IDL to help provide valuable information to the public as well as learn more about the various documents, lawsuits, etc. myself; I also hope to enhance my productivity and organization skills during my time working here as these skills are crucial to college and everyday life in general. The career paths I’m interested in are bioengineering (bioinformatics/biostatistics), law, and finance.

IDL Summer Intern May Yuan

Hi, my name is Lianne R. de Leon. I am a part of the Class of 2023 at Phillip and Sala Burton High School. In the past, I have worked on VEX EDR Robotics competition in 2018-2019. In my spare time I enjoy trying new foods and yoga. I aspire to become a computer hardware engineer and to travel across the entirety of Asia. I look forward to meeting and working with you all.

IDL Summer Intern Lianne de Leon

Welcome to IDL Summer Intern, Khushi Bhat

Please join us in giving a warm welcome to Khushi Bhat, who will be conducting a remote internship with the UCSF Industry Documents Library (IDL) this summer.

Khushi is currently a rising senior at Rutgers University where she is majoring in Biotechnology and minoring in Computer Science. This summer, she is working in the Industry Documents Library researching tools and methods to extract geographic locations from a collection of documents related to the tobacco industry’s influence in public policy.

Khushi will be conducting an independent course project to help the IDL team enhance descriptive metadata for our industry documents collections. We have long been aware of a research need to be able to filter documents by geographic location. Tobacco control researchers and other public health experts at UCSF and around the world use the documents in the Industry Documents Library to understand how corporations impact public health. This research is often used to inform policymakers who write laws and policies regulating the sale and use of products such as tobacco. Researchers and policymakers need information which relates to their local area such as their city, county, state, or country.

Geographic location is not currently included in IDL’s document-level metadata, and since IDL contains more than 15 million documents it is not feasible to manually catalog this information.

Khushi’s work will focus on researching Natural Language Processing (NLP) and Named Entity Recognition (NER) text analysis methods. She will investigate available tools which have the potential to automatically identify and label geographic information in text. Khushi’s research, recommendations, and pilot testing will help the IDL team outline workflows and strategies for enhancing our document metadata to include geographic information.

Khushi aspires to pursue a career in bioinformatics in the future and intends on pursuing higher education in this field upon graduation. In her spare time, Khushi enjoys dancing, baking, and hiking. Prior to joining Rutgers, she was an avid Taekwondo practitioner (and has a 2nd degree black belt to show for it!)

Image of IDL intern Khushi Bhat
IDL Summer Intern Khushi Bhat

New Archives Intern: Maopeli Ali

We’re happy to welcome new intern Maopeli Ali to Archives & Special Collections. Born and raised in San Francisco, Maopeli is currently a sophomore at Kenyon College in Ohio where he is pursuing a major in biology with a minor in Latin. At Kenyon, he also participates in club rugby and is a member of the Delta Tau Delta fraternity. Maopeli is a seasoned intern; he has previously worked at various institutions in the Bay Area, including an architecture firm, the Geology Department of the California Academy of Science, and the Children’s Hospital Oakland Research Institute (CHORI). Maopeli is very ambitious, and is proud to be a First Generation to College student. He plans to attend graduate school after completing his undergraduate studies to pursue a Criminal Justice Master Degree in Forensic Science. His career goal is to become a forensics investigator for the Federal Bureau of Investigation (FBI).

Portrait of Maopeli Ali with San Francisco in the background.

New Archives intern Maopeli Ali

Maopeli comes to us as part of the Children’s Hospital Oakland Research Institute Summer Research Program. “This program is designed to provide an opportunity for High School and Undergraduate students to immerse themselves in the world of basic and/or clinical research for three months during the summer. The program pairs students with one or two CHORI principal investigators who serve as mentors, guiding the students through the design and testing of their own hypotheses and methodology development. At the end of the summer, students present their research to their peers just as any professional researcher would do.” As a CHORI intern, Maopeli is mentored by Dr. Aimee Medeiros from the UCSF Department of Anthropology, History, and Social Medicine and Polina Ilieva, Head of Archives & Special Collections.

Maopeli will be working on digitizing medical records using our newly-implemented scanning lab purchased with funds from UCSF’s RAP Shared Instrument program. He will then have the opportunity to work with some of this data to formulate a research question which can be addressed by the records.

The Archives are a new experience for Maopeli, whose previous work has mostly focused on biology. He is excited to work in this context, and explore ways in which this study can both help the archives and increase awareness within the health sciences fields about the wealth of historical medical data which is available in the archives and records of large health science universities like UCSF.

New Intern

Anida Hodzic

Anida Hodzic is a senior undergrad at the University of San Francisco, who will be graduating in the fall, 2017. She was born in Bosnia and spent time in Berlin before moving to San Francisco.  She is majoring Art History and Arts Management with a minor in Classical Studies. She enjoys antiquity, from art to literature, with a strong interest in Greco-Roman culture and society. Before studying art history, she was working towards an International Business degree. Her time as a teacher’s assistant for her art history professor at City College of San Francisco helped her figure out that business was not her calling. Since then she has interned at Schein & Schein, an antique map and rare book gallery. Currently she is looking forward to delving into historical medical artifact at UCSF. She is extremely excited to spend time at the UCSF archives and hopes to soak up as much information as possible. Anida will be designing and building the online component for the archives exhibit, University of California Medical Service in World War I.

New Faces in Archives: Caitlin Toomey

Caitlin Toomey

Caitlin Toomey

This spring semester, the UCSF Archives & Special Collections is hosting an intern from the University of San Francisco (USF) Museum Studies Masters Program. Born and raised in California, Caitlin Toomey has spent her life working towards her goal of becoming a museum professional.  While in high school, she began her museum career by volunteering at a local art gallery after school and on the weekends. Caitlin’s biggest adventure started when she left home to pursue a Bachelor’s degree in history and anthropology from UCLA. It was at UCLA that Caitlin truly began to explore her passions for history, art, and museum education by interning at both the Hammer Museum and the Fowler Museum in Los Angeles. Caitlin finished up her degree in Southern California and returned back home to Sacramento. Instead of jumping right into graduate school, Caitlin took some time to explore her interests in museum education by becoming a museum assistant at the Wells Fargo History Museum and an intern at the Crocker Art Museum. At these institutions, Caitlin not only worked with the public by giving tours and interacting with visitors, but she also was integral in policy and program development.

Her time at the Wells Fargo Museum and the Crocker gave Caitlin a clear understanding of what she is passionate about and fueled her desire to pursue a graduate degree in museum studies; therefore, Caitlin entered the Masters Degree program at the University of San Francisco for the 2016 school year.  During her first semester, Caitlin co-curated the Thatcher Gallery exhibition “The Depravities of War: Sandow Birk and the Art of Social Critique” as part of the Fall Semester Curatorial Practicum lead by Associate Professor Catherine Lusheck.  Her newest role of intern at the UCSF Archives & Special Collections is an exciting next step and Caitlin is looking forward to the challenge and prospect of gaining new skills and experiences within the museum field.

Caitlin will be working in the archives through May 2017 and will be assisting with research, design, and installation of the upcoming exhibit, “University of California Medical Service in World War I.” She will also help with collection processing, cataloging, digitization, and exhibit curation.

New Faces in Archives: Fall 2016

We are continuing our collaboration with the University of San Francisco and in particular, Dr. Kathryn Nasstrom, chair of the History Department and her students. This fall semester we are hosting Joshua Dela Cruz and Allen Smoot who are enrolled in the History Internship Program. This program allows students to gain valuable real-world experience and course credit while helping archives staff to accomplish numerous projects that will benefit our patrons and general public.

Joshua Dela Cruz

Joshua Dela Cruz

Joshua Dela Cruz
Joshua is currently working on several projects including organizing and creating a metadata of a manuscript collection of AIDS periodicals and updating and digitizing a photograph collection of portraits. He has also assisted in smaller tasks such as taking inventory, organizing a digital list of metadata, and taking a survey of various other collections and items kept here in the archives.
Joshua is a 4th year undergraduate student from the University of San Francisco, who will be graduating in the upcoming Spring semester. His strong interest in old artifacts and ancient stories, but also in medicine and the natural sciences has lead him to pursuing a Bachelors of Arts degree in History along with a Natural Science Minor and a Chemistry Minor.
His hobbies are playing video games, watching anime, playing the piano, learning Japanese, and a little bit of creative writing. Although considering pursuing a career in medicine, Joshua plans to take a gap year. During that time, he intends to expand his experience in health care, to do research, to explore his other fields of interest, or possibly go to Japan.

Allen Smoot

Allen Smoot

Allen Smoot
Allen Smoot is a senior undergrad student at the University of San Francisco.  He will be helping with collection processing, cataloging, and researching.  Allen looks forward to working on arranging and processing smaller collections, such as Tobacco Control and photograph collections.  Allen is also interested in learning the basics of archival theory and practice as well as digitalization and metadata creation.  He will also be conducting quality control for digitized materials for the Medical Heritage Liberty state medical journals project.
Allen is a US history major while also playing baseball at the University of San Francisco.  He was raised in Moraga, CA.  Some of his hobbies include hanging out with friends, watching the San Francisco Giants, and Golden State Warriors.  Allen is excited to begin working at the UCSF library and learning from the full time archivists.

New Interns in Archives

During the 2016 Spring semester the UCSF Archives & Special Collections is hosting two interns:

Jessica Jones

Jessica JonesJessica Jones is our first EXCEL program intern. The UC San Francisco Excellence through Community Engagement & Learning (EXCEL) Program is a clerical/administrative training program which aims to develop the potential workforce in UCSF’s surrounding communities and provide San Francisco residents with access to health-field related employment opportunities. It is a work-based  program that uses both classroom and on-the-job training to prepare participants for career path jobs in the healthcare sector. In the past month Jessica who works in the Archives  four days a week has successfully completed the State Medical Society Journals assessment  and Cholera pamphlets cataloging projects. She is working on rehousing and creating detailed inventory for the Photo Portraits collection which will help preserve these photographs and facilitate their discovery. Jessica will help organize, rehouse and create inventories for newly acquired papers and also learn how to scan and create metadata for materials in diverse formats.

Here is what Jessica wrote for the blog: “I am a mother of two beautiful children ages 1 and 4. I am a San Francisco native and a current intern through the EXCEL Cycle 10 UCSF Medical Administrative Internship. After becoming a mother I realized what I was inspired and motivated by. I have many talents and desires but my main four passions in life are Children, Happiness, Self Love, and Fashion. Due to my natural spirit to connect and adapt with people so well I have a goal to become a professional as a Clinical Social Worker in Pediatrics. I am one step closer to my future by getting my foot in the door within my internship at UCSF.  I plan to reach out and advocate for families that lack social and emotional support. I want to make a difference within children and actually give and instill in them extra love, support, and mentoring . Currently I am interning for the Archives and Special Collections, I plan to enrich my own knowledge and gain plenty experience to become an unparalleled asset. I also plan to look into the development of pediatrics department within UCSF. Finally, I am so thankful for this amazing opportunity. My dream is becoming a reality.”

Kristin Daniel

Kristin DanielKristin Daniel first became interested in library science when she was young; when her curiosity, more often than not, led her to find answers in books.  The importance of information availability stayed with her throughout her schooling.  Her passion was put on hold after she graduated high school in 1998, as economic necessities led her to a decade of service in the retail and hospitality industries.  She got the opportunity to return to school and pursue her dream in 2008.

She graduated cum laude from San Francisco State University with a Bachelor’s Degree in English Literature and is currently in her last semester of San Jose State University’s iSchool Masters in Library and Information Science program.  Her coursework at SJSU reflects her interest in public librarianship with an emphasis in archives and preservation.  Kristin is hopeful that she can serve her community’s information needs with the skills she can learn at her internship at UCSF: practical experience in cataloging, collection processing, and digitization.  With so many people turning to digital means of finding information she is a firm proponent of a global library network.

Between being a stay-at-home-mom and a full time grad student, Kristin doesn’t have a lot of time for hobbies.  When she can find a few moments to relax, however, she can usually be found reading sci-fi/fantasy novels, exploring San Francisco’s numerous events/attractions, and daydreaming about winning the lottery so she can build a craft studio.  A lifelong California resident, Kristin currently resides in San Ramon with her husband and two-year-old son.

Kristin is continuing the project started by previous interns – organizing and creating an inventory of biographical files. She also helps with Quality Control of digital files for the State Medical Society Journals project.

Both Jessica and Kristin are assisting with the survey of the Archives and Special Collections manuscript and university records collections. The inventory and reorganization of these collections will greatly increase intellectual control, department efficiency, and user access.

We are grateful to our interns for their dedication and help!

Through the Eyes of an Intern

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Hi everyone, my name is Armani Fontanilla and I am an undergraduate student at the University of San Francisco interning at the UCSF Archives & Special Collections.

At the archives, I am currently tasked with the processing of small box collections, or the creation of box level inventories and the digitizing, and creation of, metadata for the archives that have yet to be placed into the virtual catalog. Other projects that I am potentially tasked with are research for the upcoming 150th Anniversary of UCSF on the level of researching stories, scanning images, and looking for documents, as well as helping with the vast inventory of the Medical Artifacts collection.

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It’s restricted for a reason. We can’t reveal why. All you need to know is Maggie has the really cool “restricted” stamp. It’s actually really cool.

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And wow is our inventory big… Get it? Because the texts are big?

Even though the potential projects are only potential projects, my senior co-workers, Maggie and Kelsi have both taught me a lot in the projects that I am currently working on. For example, Kelsi has taught me about her work with the Medical Artifacts collection: How the UCSF catalogs have changed from one form to another, and that cross-referencing catalogs with each new edition that has come through the library archives since 1864, one also has to decipher the writings and annotations of previous archivists, as well as come up with new ways to reorganize the collections in our possession.

Maggie, on the other hand, has taught me how to do the projects that I am currently doing, as opposed to the potential projects that Kelsi lets me shadow every so often. She has taught me proper labeling procedure, and storage techniques, as well as projects that mirror the one that Kelsi is currently doing, which would be creating catalogs for documents in storage.

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Cataloging kind of like this, but more modern.

Finally, the first project (that I am still working on when I’m not being taught by Maggie or Kelsi, is the creation of a digital inventory of UCSF affiliates and members. Fortunately, most of the physical inventory is in English, and it is all on-site. Unfortunately, the physical inventory itself is not backed up – folders that are not archival standard need to be replaced, labels need to be printed out because of the inconsistent handwriting of previous archivists (and this intern’s), and more files need to be created for the ever expanding role of UCSF affiliated persons who are recognized in the news worldwide – from China, to America, to Brazil, to the Philippines, UCSF’s impact on the world is growing. And my first, and current job, is to help sort the files so that we can keep track of them for people to use and peruse in the future.

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Before this data can hit the internet, I need make sure they’re all in order.

Within these jumbled folders, however, lie treasures that I am so excited to find. While often the files just contain one or two articles, some contain as many as ten plus! And these articles are often varied – they come in the form of obituaries, photocopied documents, magazine clippings, newspaper articles, biographies, and more! But instead of letting me describe them, let me show you some examples.

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A button with 1989 Nobel Prize Winners Michael Bishop and Harold Varmus.

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Brown, Leatha. School of Nursing, Class of 1928.

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Holt A. Cheng, 1904. He was the first Chinese to be licensed to practice medicine in California after graduating from the College of Physicians and Surgeons in San Francisco. After returning to China, he established the Guang Hua Medical Society, the first medical college of western medicine established by the Chinese, for the Chinese, and the first medical school to accept female applicants.

And finally, the UCSF archives are not only home to just Western schools of thought in medicine, but include Eastern Thought as well. On site and in a state-of-the art archival room, various Eastern texts in Chinese and Japanese are stored, either purchased by the Head Archivist, donated to UCSF, or willed by their owners.

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Chinese medical texts in the archival room.

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Japanese medical texts.

 

Armani Fontanilla

Armani Fontanilla

Armani is currently a senior majoring in History with an emphasis on European and Asian Studies in the University of San Francisco (USF) public history program. After he graduates, he hopes to be able to earn a teaching position at his old high school, Bellarmine College Preparatory, and eventually pursue a Masters. In choosing the UCSF archives through the USF internship program, he hopes to not only practice skills that can only be found through working at an established institution but to also enhance his ability to do archival work and explore history of Western medicine at the archives.

 

New Faces in Archives

Kelsi Evans

Kelsi Evans

Kelsi Evans
Our new Assistant Research Archivist, Kelsi Evans who joined the archives team a month ago, will help with research and organization for several onsite and online exhibits, as well as processing, cataloging, digitization, and social media projects related to the University sesquicentennial. She will respond to reference requests relating to UCSF History and 150th anniversary, research and provide historical information for UCSF schools and departments. Kelsi will be contributing to the Archives blog and support Archives outreach programs.
She will also spend half of her time completing processing of the Lawrence Crooks Radiologic Imaging Laboratory Records and establishing the Lawrence Crooks Radiologic Imaging Technology Digital Collection.
Dr. Crooks’ collection provides insights into the history of the development and testing of magnetic resonance imaging (MRI) technology. The material donated by Dr. Crooks is a major addition to the archives holdings and is treasured for its high scholarly value and ability to broaden research perspective. Some of these treasures are lacking intellectual control and have no or minimal descriptive data. The goal of this project is to create a detailed finding aid and digitize a sizable and significant part of this material to build a comprehensive on-line collection. The archives will produce an exhibit at the UCSF library showcasing the key documents and artifacts. Subsequently, an online companion exhibit will be built and will be accessible through the UCSF library site.
Kelsi holds a master’s degree in Archives and Public History from New York University and completed graduate coursework in American History at UC Santa Cruz. She has worked as an archivist in the Fales Library and Special Collections at NYU, the Foundation for Landscape Studies in NYC, and the Lowe Art Museum at the University of Miami. Additionally, she has planned events and coordinated volunteers for non-profit organizations, including Old Spanish Days Fiesta in Santa Barbara. Originally from Kansas City, Missouri, Kelsi has lived in the Bay Area for the past several years and enjoys California’s farmers’ markets and beaches.

Armani Fontanilla

Armani Fontanilla

Armani Fontanilla

This fall semester the UCSF Archives & Special Collections is hosting an intern from the University of San Francisco (USF) public history program. Armani is currently a senior at the USF majoring in History with an emphasis on European and Asian Studies. He is originally from San Jose, and has lived in California his entire life. After he graduates from USF, he hopes to be able to earn a teaching position at his old high school, Bellarmine College Preparatory, and eventually pursue a Masters. In choosing the UCSF archives through the USF internship program, he hopes to not only practice skills that can only be found through working at an established institution but to also enhance his ability to do archival work and explore history of Western medicine at the archives.
Armani is working on organizing and creating an inventory of biographical files. This frequently consulted collection includes CVs, newspaper clippings, obituaries, bio sketches of hundreds of UCSF researchers, clinicians, staff, and alumni. Armani will also assist with digitizing images and documents for the University sesquicentennial events.

Through the Years: The History of Dr. Eddie Leong Way

In the spirit of UCSF’s 150th anniversary, a new addition to the archives has been made: the history of our very own Dr. Eddie Leong Way.   The addition is very much relevant to the anniversary, as Dr. Way himself has contributed much to the school’s 150 years.  In fact, he makes up many of those years, himself.

E. Leong Way and Chauncey D. Leake in Atlantic City at the first Federation of American Societies for Experimental Biology (FASEB) meeting after WWII, April 1946.

E. Leong Way and Chauncey D. Leake in Atlantic City at the first Federation of American Societies for Experimental Biology (FASEB) meeting after WWII, April 1946.

Born in San Francisco, Dr. Way earned his bachelor’s degree from UC Berkeley before going on to obtain his PhD in pharmaceutical chemistry from UCSF’s very own School of Pharmacy.  However, his involvement with the school did not simply stop at his educational background.  Dr. Way worked as a professor at UCSF for years after his graduation, only retiring in 1987.  His career primarily focused on the development of physical dependence and tolerance of opiates.  It comes as no surprise, then, that such extensive work has contributed to creating a generally much more improved and deeper understanding of addiction.

Spending some days in the archives, I had the fascinating task of working through Dr. Way’s time and work here at UCSF, from the beginning of his career to years after its official end.  As I leafed through pages and pictures, both brittle with age and sleek with freshness, I felt the pleasant weight of history at my fingertips.   Some of the files dated back to as early as 1939, and some as recent as 2008.

E. Leong Way and Harry Iwamoto, UCSF School of Pharmacy Class of 1938, March 10, 1986.

E. Leong Way and Harry Iwamoto, UCSF School of Pharmacy Class of 1938, March 10, 1986.

All sorts of documents made their way to the archives.  Several of his publications and publication listings; various correspondences with other faculty members and students; notes and slides from his own lectures; even invitations and party photos!  Work and play all mingle together in the collection to form the personal history of this astounding individual.  His files dictating his time and effort spent towards the betterment of the UCSF School of Pharmacy and even the world of pharmacy as a whole are now preserved in UCSF’s extensive and detailed archives, where they shall most certainly remain safe and sound.

For more information please see the library catalog record and finding aid for the Way papers.

Alexandra GiacominiAlex Giacomini was born and raised in the San Francisco Bay Area. She is vastly interested in writing and the humanities, and is currently a communications intern in UCSF’s School of Pharmacy.   Alex is a rising senior at UC Berkeley, where she is working to attain her Bachelor of Arts in English Literature.